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File Processing

Make documents read and structure themselves, so manual data entry disappears.

Invoices, contracts, receipts, forms: most of them still get typed into a system by hand. We build pipelines that read documents automatically, pull out the fields that matter, structure them, and hand you clean data ready to use.

This works on scanned and photographed files too, through OCR, which means reading text out of an image. The system validates what it extracts, flags anything that looks off, and delivers the result as a table, an Excel or CSV file, or straight into your system.

What it does

OCR

Read text out of scans, photos and PDFs, so even a phone snapshot of a receipt becomes machine readable data.

Extraction

Pull the fields that matter, amount, date, supplier, line items, automatically from each document, no matter its layout.

Structuring

Turn loose document content into clean, consistent records ready for your database, accounting or spreadsheet.

PDF to Excel or CSV

Convert stacks of PDFs into structured tables, so a pile of files becomes a usable dataset in one pass.

Validation

The system checks extracted data against rules and expected formats, and flags anything that looks wrong for a quick human review.

Classification and filing

Documents are recognised and sorted into the right category and folder automatically, so nothing gets lost or misfiled.

In practice

Finance receives 500 supplier invoices in a month. Instead of typing each one in, the pipeline reads every file, extracts amount, date and supplier, validates the totals, flags two that do not add up, and drops the rest into a clean table ready for the accounting system.

What you get

  • Documents read and structured automatically
  • Manual data entry disappears
  • Data ready to use instantly, in your format
  • Works on scans and phone photos, not just clean PDFs
  • Errors caught early through automatic validation

Questions

Does it work on scanned or photographed documents?
Yes. Our OCR reads text out of scans, photos and PDFs, so even a phone snapshot of a receipt becomes structured, usable data.
What if a document is misread?
The system validates every extraction against rules and expected formats, and flags anything questionable for a quick human check, so errors get caught before they reach your books.
Can it handle different invoice layouts?
Yes. The extraction works across varied layouts and suppliers, identifying the fields that matter regardless of where they sit on the page.
Get started

Stop typing what a machine can read

Book a call and we will show how your documents could structure themselves.

30 minutes · no slides, no fluff · we usually reply within one business day.